Privacy policy - DAC Beachcroft

Privacy policy

1. This privacy policy

This privacy policy describes how the DAC Beachcroft group (which we refer to as DACB, us, we, and our) collects and uses personal information. For the purposes of this policy, DACB means DAC Beachcroft LLP, DAC Beachcroft Claims Ltd, DAC Beachcroft (International) Limited, DAC Beachcroft Scotland LLP and DAC Beachcroft Dublin. Personal information is any data which can identify an individual, which would include your name, postal address and email address.

Please read this policy carefully and contact us if you have any queries by emailing us at: dataprotectionofficer@dacbeachcroft.com

or by writing to:

The Data Protection Officer
DAC Beachcroft Group
St Paul's House
23 Park Square South
Leeds
LS1 2ND

This privacy policy may change from time to time so we recommend that you review it periodically. This version of the privacy policy was last updated on 29 January 2014.

2. Who this privacy policy applies to

This privacy policy applies to all persons whose personal information we collect and use (except as set out below). This includes individuals in the categories below or who work for any the following:

  • our clients;
  • other lawyers and law firms, including barristers;
  • people who are involved in court or other legal proceedings (including legal claims, criminal actions, inquests, tribunals, arbitrations, mediations and regulatory actions) or the provision of related legal advice, or people who are involved in insurance claims we are handling for an insurance client. This may include the following:
    • claimants;
    • defendants;
    • witnesses;
    • experts; and
    • service providers related to such court or legal proceedings, legal advice or insurance claims. For example investigators, mediators and costs lawyers.
  • people who are involved in contracts and transactions we are working on, for example other businesses/individuals our clients are contracting with;
  • job applicants;
  • our business contacts;
  • people who attend our seminars or receive our legal updates, or who visit our website;
  • service providers. For example, recruitment consultants, general office services, library services and IT service providers; and
  • our regulators, insurers, auditors, professional advisers and certification bodies (for example for our ISO 27001 and Investors in People certifications).

This policy does not apply to:

  • our employees, as the way we collect and use their personal information is governed by the privacy policy in our employee handbook; and
  • any services which we provide to our clients as a data processor. This is where we are acting under the strict instruction and control of our clients. In those circumstances our collection and use of personal information is covered by our client's privacy policy.

3. How we use and disclose your personal information

We may collect, use and disclose your personal information in order for us to provide our services as an international legal services group. This includes:

(a) providing legal and related services, such as:

  • managing court or other legal proceedings (including legal claims, criminal actions, inquests, tribunals, arbitrations, mediations and regulatory actions);
  • providing legal advice;
  • providing claims handling services;
  • advising on and negotiating legal contracts;
  • managing and running checks on our insurance fraud database (which includes information about claimants, defendants, witnesses, experts, lawyers and law firms) and sharing information with our insurance clients and other appropriate organisations for the purpose of preventing, detecting or prosecuting insurance fraud;
  • managing and running checks on our internal databases of experts and other providers of services which relate to legal proceedings; · providing training and legal updates;
  • marketing, development and tendering in relation to our products and services.

When we hold and use your personal information in the course of providing legal services to a client, that client is also entitled to access to your personal information. They may in turn use your information in accordance with their own privacy policy or equivalent.

(b) complying with our legal obligations or making disclosures to government, regulatory or other public bodies where in our reasonable opinion the disclosure is appropriate and permitted by law. This includes:

  • performing checks of our clients as we are required to do by law or which are good practice. For example anti-money laundering and anti-terrorism checks. In undertaking such checks we may ask you to provide information and also use publicly available information;
  • disclosures required by law or court order;
  • disclosures to the police, tax authorities, NCA (the National Crime Agency) or other public or government authorities where in our reasonable opinion the disclosure is required in relation to any criminal investigation or prosecution; and
  • disclosures to our regulators, ombudsman and other government, public or regulatory authority, including any data protection authority or regulator of legal services, where in our reasonable opinion the disclosure is required or permitted by law.

(c) staff recruitment, such as:

  • reviewing cvs and application forms;
  • checking public sources of information, including social media; and
  • (with your express permission) other checks including credit checks, CRB checks, verifying your academic and career history, electoral role and county court judgments.

(d) providing access to our files for audit, review or other quality assurance checks, by our clients, regulators, auditors, professional advisers and certification bodies (for example for ISO27001, ISO 9001 and Investors in People certification).

(e) the day to day operations of our business. For this, we may use third party service providers. For example procurement services, recruitment consultants, general office services, library services and IT service providers.

(f) sharing personal information within DACB. For example where one of our entities is advising or providing services to another entity, or where we are checking for legal or commercial conflicts between our clients.

(g) the use of cookies by the DACB website. Please click here for more information about how we use cookies.

(h) providing information to our brokers and insurers.

As we are a global legal services group, your personal information may be transferred outside the European Economic Area (the EEA). For example, this may be in relation to an international legal claim or transaction, or where we are sharing information with our colleagues or third party service providers who operate outside of the EEA. We only transfer your personal information outside of the EEA where we are satisfied that the transfer is in accordance with applicable data protection and privacy laws.

As a growing legal services group we may share personal information with potential investors and other parties in relation to any actual or proposed reorganisation, merger, sale, joint venture, assignment, transfer or other transaction relating to all or any portion or our business, or assets, but we will only do so once appropriate confidentiality agreements are in place.

4. Where you provide us with personal information about another person

If you give us personal information about another person, you should ensure that:

(a) you are legally entitled to give us that information;

(b) the disclosure is in accordance with any applicable data protection or privacy law; and

(c) such other person has also read this privacy policy.

5. How long we keep your personal information

We take reasonable steps to ensure that the personal information we hold about you is reliable for its intended use and as accurate and complete as is necessary to carry out the relevant purposes described in this privacy policy.

We will retain your personal information for so long as is reasonably necessary for us to fulfil the relevant purposes described in this privacy policy, unless a longer retention period is required or permitted by law.

6. How we protect your personal information

We are strongly committed to data security and we take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard and secure the information you provide to us, and we are ISO27001certified.

7. Updating your personal information

DACB is a global legal services group and data that is held in respect of client files is likely to be protected by legal professional privilege. Subject to this (and any other relevant exemptions) you are entitled to see the personal information we hold about you and to amend or update any inaccuracies in your personal information. Under applicable data protection and privacy law we may be entitled to charge an administration fee for providing you with access to your personal information.

If you would like to review or update your personal information (including to update your marketing preferences) or if you have any other queries about your personal information please contact us by email at: dataprotectionofficer@dacbeachcroft.com

or by writing to us at:

The Data Protection Officer
DAC Beachcroft Group
St Paul's House
23 Park Square South
Leeds
LS1 2ND

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