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DAC Beachcroft is an international legal business which operates through separately constituted and regulated legal entities providing legal and/or claims handling services in accordance with the relevant laws of the jurisdictions in which the different entities operate.
The use of words and/or phrases such as "DAC Beachcroft", "we", "us" or "our" is for convenience only and refers to any of the entities listed in our Legal Notice, each of which is a separate data controller in their own right.
You should read this Notice carefully and raise any questions you may have with the Data Protection Enquiry Team (outlined below in this Notice).
This Notice applies to all persons whose personal data we collect and use (except as set out below). This includes individuals in the categories below or any individuals who work for any of the following:
This Notice does not apply to:
WHAT PERSONAL DATA DO WE COLLECT?
Personal data means information which identifies you and relates to you as an individual. DAC Beachcroft will collect, store and use your personal data for a variety of reasons in connection with your relationship with us. We have set out the main categories of personal data which we process on a day to day basis:
The personal data that we collect will depend on your relationship with us.
The list set out above is not exhaustive and there may be other personal data which DAC Beachcroft collects, stores and uses in the context of the relationship. We will update this Notice from time to time to reflect any notable changes in the categories of data which are processed.
The personal data which we process will be collected from a number of sources including (but not limited to) the following:
HOW DO WE USE YOUR PERSONAL DATA?
DAC Beachcroft uses your personal data for a variety of purposes in order to provide our services as an international legal and/or claims handling services group.
We may use your personal data if:
We have set out below the main purposes for which your personal data may be processed which include (but are not limited to) providing our services, such as:
In order for us to improve our services, we may also use your personal data to test the improvement of a system(s) or development of a new system(s). We will only do so in a safe and controlled manner in accordance with our obligations under data protection legislation.
In the event that you object to the use of your personal data as part of our testing only, you are able to object (by emailing: email@example.com) whereby we will add your name to an opt-out list and your personal data will not be used as part of any test.
Again this list is not exhaustive and DAC Beachcroft may undertake additional processing of personal data in line with the purposes set out above. We will update this Notice from time to time to reflect any notable changes to the purposes for which your personal data is processed.
WHAT SPECIAL CATEGORIES OF PERSONAL DATA DO WE PROCESS?
Certain categories of data are considered "special categories of data" and are subject to additional safeguards. The special categories of personal data which we process may relate to:
WHEN DO WE SHARE PERSONAL DATA?
DAC Beachcroft may share your personal data with other parties in certain circumstances and where it is necessary to achieve the purposes detailed above or to comply with a legal and/or regulatory obligation, or otherwise in pursuit of its legitimate business interests as follows:
In all cases, your personal data is shared under the terms of a written agreement between DAC Beachcroft and the third party, which includes appropriate security measures to protect the personal data in line with this Notice and also our obligations or as permitted by applicable law and/or regulation.
As we are a global legal services group, your personal information may be transferred outside of the European Economic Area ('EEA'). For example this may be in relation to an international legal claim or transaction, or where we are sharing information with our colleagues or third party service providers who operate outside of the EEA.
In all cases, where personal data is transferred to a country which is deemed not to have the same level of protection for personal data as the home country in the EEA, DAC Beachcroft has put in place written transfer agreements to protect the personal data. In the case of a transfer of personal data from a country within the EEA to a country outside of the EEA, these transfer agreements: (1) are in accordance with our intra-group data sharing agreement; or (2) incorporate the standard contractual clauses approved by the European Commission.
FOR HOW LONG WILL MY PERSONAL DATA BE RETAINED?
DAC Beachcroft's policy is to retain personal data only for as long as is needed to fulfil the purpose(s) for which it was collected, or otherwise required under applicable jurisdictional laws and/or regulations and/or business continuity purposes. Under some circumstances we may anonymise your personal data so that it can no longer be associated with you. We reserve the right to retain and use such anonymous data for any legitimate business purpose without further notice to you.
DAC Beachcroft will typically retain data for periods set out below subject to any exceptional circumstances and/or to comply with particular jurisdictional laws or regulations and/for business continuity purposes:
Subject to the exceptions below, and unless there is any other valid legal, regulatory, client or business reason to retain it beyond that timescale, all matter files will usually be destroyed at approximately 7 years after the matter has been closed.
i) Claimant/Plaintiff/pursuer is a child
Once the child reaches 28 years of ages
ii) Claimant/Plaintiff/pursuer is under a disability
50 years from data of final order (reviewed every 10 years)
iii) Claimant/Plaintiff/pursuer has a provisional damages and/or periodic payments award
Whichever of timescales at i) and ii) is applicable given terms of final order
Real Estate/Construction Files
15 years from file closure
Files relating to deeds
Files relating to leases
2 years longer than term of lease (maximum of 27 years)
Files relating to construction
Where client is a mortgagee
2 years longer than term of loan
WHAT ARE MY RIGHTS IN RELATION TO MY PERSONAL DATA?
DAC Beachcroft will always seek to process your personal data in accordance with our obligations, our rights and your rights.
You will not be subject to decisions based solely on automated data processing without your prior consent.
In certain circumstances, you have the right to seek the erasure or correction of your personal data, to object to particular aspects of how your data is processed, and otherwise to seek the restriction of the processing of your personal data. You also have the right to request the transfer of your personal data to another party in a commonly used format. If you have any questions about these rights, please contact our Data Protection Enquiry Team (outlined below in the Notice).
You have a separate right of access to your personal data processed by DAC Beachcroft. You may be asked for information to confirm your identity and/or assist DAC Beachcroft to locate the data you are seeking as part of DAC Beachcroft's response to your request. If you wish to exercise your right of access, please contact our Data Protection Enquiry Team (outlined below in the Notice).
You have the right to raise any concerns about how your personal data is being processed with:
The ICO are our Lead Supervisory Authority within the UK and we have elected the DPC as our Lead Supervisory Authority within the EU.
In addition to our designated Lead DPO for the UK, we have appointed a Lead DPO for the EU.
WHERE CAN I GET FURTHER INFORMATION?
If you have any questions about this Notice, want to exercise your right to see a copy of the information that we hold about you, or think that information we hold about you may need to be corrected, want to delete all or any part of it or to object to the processing on legitimate grounds, please contact us by email on firstname.lastname@example.org or by post to:
Data Protection Enquiry Team
St Paul's House
23 Park Square South
Last updated: February 2020